Letter – Issue of Duplicate Share Certificate
Covering letter from the company issuing a duplicate share certificate.
What this format contains
[DATE]
To,
Mr. [NAME]
[FIRM NAME], [ADDRESS],
[PLACE] - [PIN]
Subject: Duplicate Share Certificates of [Company Name].
Dear Sir,
Please refer to you application lodged with the Company for Issue of Duplicate share certificate in lieu of certificates no. [CERT NOS.] ([FIGURE] Equity Shares) of [Company Name]. The Board has approved your application for issue of Duplicate share certificate in lieu of share certificates no [CERT NOS.] ([FIGURE] Equity Shares) therein, with details as follows:
| Sr. No. | Name of Shareholder | No. of shares | Original Share certificate No | Duplicate Share Certificate No |
| 1 | [NAME] | [FIGURE] | [CERT NO.] | [CERT NO.] |
| 2 | [NAME] | [FIGURE] | [CERT NO.] | [CERT NO.] |
| 3 | [NAME] | [FIGURE] | [CERT NO.] | [CERT NO.] |
The aforesaid Duplicate Share certificates are enclosed herewith for your reference. You are requested to acknowledge the receipt.
Thanking you.
For [Company Name]
Authorised Signatory
Encl: Duplicate Share Certificate No. [NUMBER], 515 & 516
[DATE]
To,
Ms. [NAME]
[FIRM NAME], [ADDRESS],
[PLACE] - [PIN]
Subject: Duplicate Share Certificates of [Company Name].
Dear Sir,
Please refer to you application lodged with the Company for Issue of Duplicate share certificate in lieu of certificates no. 49, 462 & 492 ([QUANTITY] Shares) of [Company Name]. The Board has approved your application for issue of Duplicate share certificate in lieu of share certificates no 49, 462 & 492 ([QUANTITY] Shares) therein, with details as follows:
| Sr. No. | Name of Shareholder | No. of shares | Original Share certificate No | Duplicate Share Certificate No |
| 1 | [NAME] | 2000 | 49 | 511 |
| 2 | [NAME] | [FIGURE] | 462 | 512 |
| 3 | [NAME] | [FIGURE] | 492 | 513 |
The aforesaid Duplicate Share certificates are enclosed herewith for your reference. You are requested to acknowledge the receipt.
Thanking you.
For [Company Name]
Authorised Signatory
Encl: Duplicate Share Certificate No. [NUMBER], 512 & 513